Compliance & Ongoing Maintenance
We take care of all legal, tax, licensing, and regulatory responsibilities, so your brokerage stays fully compliant and professionally managed.
From entity filings to agent license tracking, we handle everything that keeps your business operating smoothly and legally—giving you peace of mind and freeing up your time to focus on growth.
Not a separate service. If you ran your own brokerage, this would all be on you. With Private Label Brokerage, it is part of what Nexus Real Estate can take care of, so you don't have to.
Covered in This Checklist
- Business Entity Compliance
- Tax & Financial Compliance
- Real Estate Licensing & Oversight
+ 4 more categories
At a Glance
Compliance & Maintenance, by the Numbers
7
Categories
39
Tasks a Brokerage Owner Normally Takes On
13
Questions Answered
Your Own Brokerage vs. Private Label
Running It Yourself vs. With Private Label
Running Your Own Brokerage
You set up and maintain all 39 tasks.
- Business Entity Compliance6
- Tax & Financial Compliance8
- Real Estate Licensing & Oversight7
- Policy, Insurance & Privacy4
- Contractor & Agent Oversight5
- Internal Controls & SOPs6
- Legal & Regulatory Monitoring3
With Private Label Brokerage
Nexus Real Estate can take these on for you.
- Business Entity ComplianceIncluded With Private Label
- Tax & Financial ComplianceIncluded With Private Label
- Real Estate Licensing & OversightIncluded With Private Label
- Policy, Insurance & PrivacyIncluded With Private Label
- Contractor & Agent OversightIncluded With Private Label
- Internal Controls & SOPsIncluded With Private Label
- Legal & Regulatory MonitoringIncluded With Private Label
Explore Every Category
What Running Your Own Brokerage Takes: Compliance & Maintenance
Business Entity Compliance
6 Tasks Included With Private Label
Annual/Biennial Reports
File your required reports with the D.C.
With Private Label, this can be handled for you.
Registered Agent Management
Ensure your business has a registered agent on file—someone officially designated to receive legal documents and state notices.
With Private Label, this can be handled for you.
Business Information Updates
If your business address, members, or structure changes, handle the required filings to update your public records with the state.
With Private Label, this can be handled for you.
Articles of Amendment
Whenever a formal change is made—like renaming your business or adjusting your ownership structure—prepare and file Articles of Amendment.
With Private Label, this can be handled for you.
Franchise Tax Payments
In D.C., all LLCs must pay a franchise tax annually—even if you don’t generate income.
With Private Label, this can be handled for you.
Basic Business License Renewal
Monitor and renew your Basic Business License (BBL), which is required to operate legally in the District of Columbia.
With Private Label, this can be handled for you.
Step by Step
How It Comes Together
The 7 categories in the order your old-site checklist lays them out.
How Private Label Works- 1
Business Entity Compliance
6 TasksAnnual/Biennial Reports · Registered Agent Management · Business Information Updates · Articles of Amendment · Franchise Tax Payments · Basic Business License Renewal
- 2
Tax & Financial Compliance
8 TasksBank Account Reconciliation · Bookkeeping & Categorization · Quarterly Estimated Taxes · Annual Tax Returns · 1099-NEC Issuance · Receipt & Recordkeeping · 7-Year Record Retention · EIN Linkage
- 3
Real Estate Licensing & Oversight
7 TasksManaging Broker License Tracking · Brokerage Firm License Management · Agent License Monitoring · Disclosure Signage · Roster & Affiliation Updates · E&O Insurance Maintenance · Audit & Regulatory Response
- 4
Policy, Insurance & Privacy
4 TasksInsurance Coverage Review · Data Privacy Compliance · Document Retention Policies · Internal Compliance Log
- 5
Contractor & Agent Oversight
5 TasksW-9 Collection · Independent Contractor Agreements · Commission Split Updates · W-2 vs. 1099 Classification · Payroll Tax Management
- 6
Internal Controls & SOPs
6 TasksMonthly Financial Reviews · Standard Operating Procedures (SOPs) · Commission Reconciliation · Income & Disbursement Logs · Insurance Policy Reviews · Compliance Calendar & Reminders
- 7
Legal & Regulatory Monitoring
3 TasksRegulatory Update Tracking · Fair Housing & RESPA Compliance · Legal Notice Handling
Why It Matters
Why Compliance Matters for Your Brokerage
Staying legally compliant isn’t just about avoiding penalties, it protects your brand, builds trust with clients, and ensures you get paid on time. With us managing every requirement, you’ll never miss a filing, license renewal, or tax deadline. We make it easy to scale with peace of mind.
FAQs
Frequently Asked Questions
13 answers about compliance & maintenance.
Have another question?
Send us an email or browse the help center.
support@nexus.realestateOpen in the Learning CenterMissing key filings like a license renewal or franchise tax payment can result in late fees, license suspension, or your business falling out of good standing. We proactively track every deadline and handle these submissions for you, so nothing slips through the cracks.
Included with Private Label
Everything Else a Brokerage Needs
Ready to Launch Your Brokerage Without the Legal Headaches?
Let us handle the compliance so you can focus on building your business.